Germany Expenses Internal

What can or cannot be expensed?

Please reference our Germany expense policy for details.

How are expenses reimbursed?

Velocity Global uses a cloud-based expense platform to simplify the expense-reporting process. We will reimburse expenses via direct deposit to your supported employee’s bank account (no cash or checks) if all of the following conditions are met:

• The supported employee’s supervisor has approved the expenses
• The expense must be incurred wholly, exclusively, and necessarily in the performance of the supported employee’s duties
• All expenses must demonstrate that the expenditure has been incurred for professional purposes
• The expense, whatever its amount is, must be duly supported with the correct evidence

Can supported employees avoid paying out of pocket and waiting for expense reimbursements? 

Unfortunately, we do not currently have an option for supported employees to avoid paying out of pocket for their expenses.

What are the country-specific expense regulations? 

Please reference our Germany expense policy for details.

How do expenses need to be documented in Germany?

All expenses, regardless of the amount, need to have a receipt that is uploaded in our expense platform. Each receipt must state the VAT amount.

Can Velocity Global help us provide per diems instead of expenses? Can Velocity Global provide per diems for business travel? 

Per diems are permitted in Germany and we are able to facilitate them.