Expenses in Brazil Internal

What can or cannot be expensed?

All expenses need to be work-related. Any expenses not related to work, such as gym, will need to be offered as an allowance. Please reference our Brazil Expense Policy for more details.

How are expenses reimbursed?

All expenses backed by a supporting bill, upon Velocity Global validation, will be considered compliant expenses and will be paid directly to each supported employee out of payroll according to the established calendar. All approved non-compliant expenses will be grossed up and included with your supported employee’s payroll.

Can supported employees avoid paying out of pocket and waiting for expense reimbursements?

Unfortunately, no. We can only reimburse an expense once your supported employee submits it in our cloud-based expense platform and provides the supporting documentation.

What are the country-specific expense regulations?

Please note that all expenses need to be work-related. Any expenses not related to work, such as gym, will need to be offered as an allowance.

In Brazil, all expenses without exception must have a supporting bill (Fatura de Serviço).

Can Velocity Global help us provide per diems instead of expenses? Can Velocity Global provide per diems for business travels?

Unfortunately, we do not cover per diems under our Brazil expense reimbursement policy.